Turning a blind eye towards inaccurate data entry and field records, makes regional office employees’ jobs that much harder and lowers staff productivity.
Every day that a record isn’t corrected and completed = YEARLY losses of federal allocation dollars. Get SMART – a new software offering for state education staff or outsourced vendor, that pays for itself in the very first year of deployment. And, our new dashboard analytics feature provides easy viewer proof of SMART’s success to a state senior manager, political leader, or governor.
That’s right – our new SMART software is able to force the accuracy of data entry during eligibility certification thereby guaranteeing greater record acceptance at the federal level and allows your state Migrant Student Program to sail through federal audits later. Workflow efficiencies in the software triple the efficiency of field recruiter time in a new paperless environment. Over time, staffing needs are further decreased once all existing records have been converted over to SMART and it eliminates all manual data entry across numerous state systems, MSIX, and EdFacts. Migrant education departments will see increased federal allocation rates UP, and staff or outsourced vendor time DOWN. Up to 40 or 60%!
Educating migrant students becomes more expensive for those states who do not send accurate eligibility certificates or who miss critical data and MSIX and EdFacts eligibility criteria and deadlines. The cost of educating migrant students is then left to a local school district.
Instead, SMART’s robust internal search engine assures a student is not already registered in the state school system. Action Icons located throughout the software also prevent duplication of eligibility and recover incomplete or rejected records – thereby eliminating LOSS or retraction of federal allocation dollars at a later date. With SMART on your side audits are welcomed, not dreaded!
Our new Validation Tool can instantly indicate on-screen which data fields in a student record requires further information to complete the certification process. Communication is facilitated between a private vendor or MEP field recruiters, data specialists and state-level managers in real-time, once records are released back into the system for review and comment.
Because data specialists and manager roles have immediate access to records, they can identify why a field recruiter or vendor’s data entry isn’t leading to faster eligibility review and certificate approval. Managers can become expert at using SMART’s filtering tools to find unfinished record certifications for re-submission back to field offices. This kind of management level oversight is especially critical when a state MEP department has reduced staffing levels, or has outsourced to a network of private staffing solutions.
Let’s face it – states get their migrant student education funding because they can accurately document students are registered in their system. Managers can become expert at using SMART’s filtering tools to find unfinished record certifications for swift relay back to a regional office manager or re-assignment of a certification to a different private vendor . That recruiter, regional staffer or new vendor can then re-open the incorrect or unfinished record and resume work in a more organized fashion, that will lead to better data gathering and certificate re-submission.
The following management reports are an example of what any supervisor or manager can create in real time using SMART’s Filter Tools:
Student Characteristic Performance Reports include:
- Supplemental Report
- Student Assessment Report
- Student Course History Report
- Non-Attending Student Detail Report
- Consolidated State Performance Reports (By State, Region or District): C054 MEP Migrant Students Served; C121 Eligible Child Count; C122 Summer Child Count; C145 Services Provided; C165 School Data; C192 Priority for Services.
State Administration Reports include:
- List of Inactive Users
- List of Active Users
- List of Users with Approval Authorization
- User Activity Detail
- Student Retention Detail Report
- State Qualifying Activities Detail Report
- Student Health Report
- Students who Dropped Out Detail Report
- Students who are At Risk of Non-Promotion Detail Report
- Students Mobility Detail Report
- Students who have Terminated Eligibility Detail Report
- School Directory Detail Report
- Student Gender, Race/Ethnicity Detail Report
- Dashboard Analytical Reports.