Millions of federal education dollars for migrant students are lost by states yearly – lost to inaccurate local reporting and data entry that made student records ineligible for submittal on a timely basis.
When existing records are migrated over to our new SMART software – states learn how poor and inefficient their record-keeping has been, how many student records were incomplete, inaccurate, or ultimately never processed for federal allocation.
SMART Data Standardization
SMART has standardized data entry so different regions in a state aren’t inventing their own workflow processes or eligibility paperwork. The same standardization applies to those states who outsource field recruiting and data collection to private vendors. This helps assure that data entered and data collected is audit proof for electronic review and certification approval later.
Gone are the paper files and mess in a local office, SMART software makes a field recruiter instantly ready for the interview process – Action Icons in the system guide staff or private vendors through a workflow and necessary data fields, literally “forcing” the accuracy of data entered. SMART is always auto-saving the latest work, so no recruiter or private vendor staff wastes time having to re-enter lost data. Our new Validation Tool quickly shows what information fields are lacking data thereby cutting down on the staff time required for each student certification or update. SMART Workflows follow the defined roles of those involved throughout the process whether they are department staff or from a private vendor team (field recruiter, data specialist, regional office manager, state department education manager).
Field recruiters are empowered to take their job mobile with the SMART tablet version that works in remote geographic areas. Any SMART license guarantees a recruiter an easy SMART application download to an iPad from the App Store.
SMART works with or without immediate internet access.
SMART managers can review in real time, how many records a staff field recruiter or private vendor has created or how many they are currently collecting data and working on.
When those recruiters are back in their regional office or private vendor location, they simply sync up that iPad tablet to an office laptop or desktop and transfer the student data with confidence, knowing SMART’s endpoint security and protection, will preserve all data collected and then provide immediate backup to SMART’s cloud service.
And, it doesn’t matter what operating system your regional office or private vendor is using internally. SMART web-based software is compatible with the following browsers: Chrome, Mozilla Firefox, Internet Explorer, and Safari. SMART mobile software is compatible with iPad iOS v.12 and above.
While our SMART system is designed so field recruiters can easily navigate from one record to the next – state department managers too, can navigate from one report to the next. Or, managers can drill down into more detail with reports that show which recruiters are collecting data faster or more accurately, than others.
SMART data collection ensures compliant federal requirements.
SMART data collection prevents having to perform manual auditing at ALL levels of data entry, record establishment, certification, and yearly re-certification by ensuring your workflow and processes are compliant with federal requirements. SMART reports and data insights help hold staff or out-sourced vendors accountable and refine your data collection processes – otherwise, your department overhead can grow expensive field operations unnecessarily, especially in larger states with remote school systems.